Candidate Privacy Notice

Scope

This notice explains how Trovo Capital LLC handles personal information when someone applies for a job, communicates with us about an opening, participates in an interview, or is considered for employment. It supplements our general Privacy Policy.

We do not currently accept general applications. When no job is posted, please do not send us a resume or other applicant information.

Information We May Collect

When a position is open, we may collect:

• Contact information, such as your name, email address, phone number, city, and state
• Professional information, including your resume, work history, skills, licenses, education, and portfolio links
• Information you provide in application questions, interviews, work samples, or communications with us
• Work authorization and future sponsorship requirements
• Interview notes, assessments, references, and recruiting status
• The source through which you learned about the opening

We may also receive professional information from references, recruiting platforms, or publicly available professional profiles.

How We Use Candidate Information

We use candidate information to:

• Review qualifications for a specific opening
• Communicate about the application and interview process
• Plan and conduct interviews or job-related assessments
• Make and document hiring decisions
• Protect the security and integrity of our hiring process
• Meet legal, regulatory, and recordkeeping obligations

Candidate information is not sold and is not used for unrelated marketing.

Where Information Is Processed

Candidate information may be processed by service providers that support recruiting, website hosting, email, document storage, security, and business operations. Our applicant tracking system is Zoho Recruit. We limit access to people and providers that need the information for recruiting, hiring, security, or legal purposes.

Retention

For candidates who are not hired, we generally retain application and interview information for up to 24 months after the last recruiting activity. We may delete it sooner when it is no longer needed. Information may be kept longer when required by law, needed for a legal claim or investigation, or placed under a documented legal hold.

If a candidate is hired, relevant recruiting information may become part of the employee record and follow the retention rules that apply to employment records.

Security

We use reasonable administrative, technical, and organizational safeguards intended to protect candidate information. Access is limited according to role and business need. No method of transmission or storage is completely secure.

Your Choices and Requests

Depending on where you live, you may have the right to request access to, correction of, or deletion of candidate information. You may also withdraw from consideration at any time. We may need to verify your identity and may retain information when the law permits or requires it.

Background Checks and Sensitive Information

Trovo Capital does not request Social Security numbers, bank details, medical information, identity documents, or background check authorization in an initial job application. If any of that information is legally and operationally necessary later, it will be requested separately at the appropriate stage.

Contact

Questions, accommodation requests, and candidate privacy requests can be sent to:
Trovo Capital LLC
Email: careers@trovocapital.com
Phone: (866) 608-7686

Updates to This Notice

We may update this notice when our hiring process, service providers, or legal obligations change. The date above shows the latest revision.